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Letters From The Trenches Assignment Of Lease


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The central records of the Department of Indian Affairs in Ottawa that document all legal dealings, or “transactions”, on Canadian Indian reserves and related lands. Four of the Registry’s five Registers, excluding the Surrendered Land Sales Register, are made up of ABSTRACTS (one for each reserve, lot, or parcel of land). These describe each transaction briefly and give the names and registration numbers of the legal documents relating to it. Copies of these documents are also held by the Registry. For some reserves two or more Registers (e.g. the “General” and “Leasing” Registers) are filed together.The ABSTRACTS were gradually changed from a longer typewritten format to an abbreviated computerized format, which omits file references and some historical information.
The five Registers are as follows:
  1. Reserve General Register – Lists all general transactions affecting the reserve as a whole, including authority for establishing the reserve, surrenders for sale and lease, rights of way, easements, and major lease agreements. (organized by province and name of reserve).
  2. Reserve Land Register – A breakdown of all transactions affecting each separate lot or parcel on reserves which have been legally subdivided and leased or allotted. Maintained under Section 21 of the Indian Act, R.S.C. 1970. (Organized by province, reserve, and lot, parcel or quarter-section number.)
  3. Surrendered Land Leasing Register – Lists all individual reserve land leases. Some lease documents are also listed in the Reserve General Register. Maintained under Section 55(1) of the Indian Act, R.S.C. 1970. (Organized by province, reserve, legal surveys plan number, and lot or quarter-section number).
  4. Surrendered Land Sales Register also known as the “Land Sales Books” – Lists all major sales of reserve land from the 1830s up to about 1960, including date and terms of sale, names of buyers, payments made, patent references, and file numbers. The Register is in the form of ledgers and cross-referenced index cards. Maintained under Section 55(1) of the Indian Act, R.S.C. 1970. (Organized by province, reserve, and sale number or parcel/quarter section. Note that there are three separate sets of ledgers: one group of miscellaneous pre-Confederation books varying in detail and format, and closely related to similar records in the Public Archives of Canada, RG-10; a second group of standardized ledgers for sales made between about 1880 and 1935; and a third, the “looseleaf ledgers”, for sales made or continuing after 1935. These books are to be converted to ABSTRACT form at some time.).
  5. Crown Lands Register – Lists all federal Crown lands administered by the Department of Indian Affairs, which do not have reserve status. Includes certain Agency, Indian school and hospital sites, Indian SETTLEMENTS, some lands purchased by or for the bands, and miscellaneous others. (Organized by province and name of settlement.)

The Registery also holds these special indexes:(a) a daybook or registration book for all new land documents as they came in, organized by registration number and date; (b) cross-reference indexes to all LEASES and LOCATIONS in reserves, organized by surname of locatee or lessee; (c) a partial index to mineral, oil, and gas leases on reserves, organized by reserve and name of lessee; (d) a register of mineral, oil, and gas lease assignments under the Bank Act, section 82; and (e) two indexes to delegations of authority under the Indian Act: one for Ministers’ delegations to band councils, organized by name of person or band, and by subject.

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